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Executive Assistant

Executive Assistant

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Executive Assistant


Physician Partners of America (PPOA) is an established AND growing integrated health organization with multiple sites in Texas and Florida. Our team of talented professionals covers the non-medical side of healthcare so our doctors can simply focus on providing the best patient-care.

We are seeking an Executive Assistant (EA) with 10 + years experience. The EA will report to multiple executives to provide administrative support; provide support to departmental Vice Presidents. Work entails confidential and sensitive issues requiring a high degree of discretion.


Excellent benefits:

  • Attractive Compensation
  • Low employee Contribution for Medical, Dental and Vision Plans (for Employee and Dependents), Life, Short and Long Term Disability Insurance
  • Paid Holidays, Paid Time Off, 401k plan


  • Oversees heavy calendar management, requiring interaction with executives, other assistants to coordinate a variety of executive meetings.
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces various reports and presentations for multiple department projects and meetings.
  • Recording meeting minutes.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces, formats and edits correspondence and documents.
  • Creates and maintains tracking and follow-up processes.
  • Prepares meeting agendas and coordinates meeting minutes.
  • Performs special projects as assigned.





  • 10 years experience as a Senior or Executive Assistant supporting multiple level executives in a face paced and growing organization.

  • Excellent interpersonal and communication skills.
  • Ability to interface with personnel at all levels.
  • Ability to effectively manage/coordinate simultaneous projects.
  • Strong Project management skills.
  • Excellent time management skills.
  • Excellent organizational skills and the ability to meet strict deadlines.
  • Demonstrated ability to deal with confidential information.
  • Excellent attention to detail. 

Technical Skills/Requirements: 

  • Advanced in Microsoft Office such as Word, Excel, PowerPoint, and Outlook.
  • Advanced calendaring and travel coordination skills required.
  • Ability keyboard quickly and efficiently.


  • High School Diploma required
  • Associates Degree or Bachelors degree preferred

We celebrate and support diversity. Physician Partners of America (PPOA) is an Equal Opportunity Employer. PPOA performs criminal background checks and pre-employment drug screens.