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Executive Assistant

Executive Assistant

Job ID 
2017-1305
Job Locations 
US-FL-Tampa
Category 
Administrative/Clerical
Type 
Full-Time

More information about this job

Overview

Executive Assistant

 

Physician Partners of America (PPOA) is an established AND growing integrated health organization with multiple sites in Texas and Florida. Our team of talented professionals covers the non-medical side of healthcare so our doctors can simply focus on providing the best patient-care.

We are seeking an Executive Assistant (EA) with 10 + years experience. The EA will report to multiple executives to provide administrative support; provide support to departmental Vice Presidents. Work entails confidential and sensitive issues requiring a high degree of discretion.

 

Excellent benefits:

  • Attractive Compensation
  • Low employee Contribution for Medical, Dental and Vision Plans (for Employee and Dependents), Life, Short and Long Term Disability Insurance
  • Paid Holidays, Paid Time Off, 401k plan

Responsibilities

  • Oversees heavy calendar management, requiring interaction with executives, other assistants to coordinate a variety of executive meetings.
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces various reports and presentations for multiple department projects and meetings.
  • Recording meeting minutes.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces, formats and edits correspondence and documents.
  • Creates and maintains tracking and follow-up processes.
  • Prepares meeting agendas and coordinates meeting minutes.
  • Performs special projects as assigned.

 

 

 

Qualifications

  • 10 years experience as a Senior or Executive Assistant supporting multiple level executives in a face paced and growing organization.

  • Excellent interpersonal and communication skills.
  • Ability to interface with personnel at all levels.
  • Ability to effectively manage/coordinate simultaneous projects.
  • Strong Project management skills.
  • Excellent time management skills.
  • Excellent organizational skills and the ability to meet strict deadlines.
  • Demonstrated ability to deal with confidential information.
  • Excellent attention to detail. 

Technical Skills/Requirements: 

  • Advanced in Microsoft Office such as Word, Excel, PowerPoint, and Outlook.
  • Advanced calendaring and travel coordination skills required.
  • Ability keyboard quickly and efficiently.

Education:

  • High School Diploma required
  • Associates Degree or Bachelors degree preferred

We celebrate and support diversity. Physician Partners of America (PPOA) is an Equal Opportunity Employer. PPOA performs criminal background checks and pre-employment drug screens.